Commercial Assistant

Kilnbridge are presently looking for a Commercial Assistant to join the company's Head Office. To apply for the job and receive more information, please e-mail hr@kilnbridge.com.

Reports To:

Commercial Manager

Accountable To:

Commercial Director

Key Working Relationships:

Directors, Managers, Estimators, Surveyors, Site Offices, all Company Divisions and Head Office support departments

Job Purpose:

Responsible for the administration of contracts, warranties, guarantees and bonds, while also supporting the day to day duties of the commercial team.

KEY RESPONSIBILITIES:

Contracts

  • Administration and Control of Contract Documents.
  • Creation of New Contract Notifications.
  • Upkeep of database records.
  • Storage and management of electronic and hard copies of main documents.
  • Administration of Warranties, Guarantees and Bonds and the like.
  • Extraction of Key data and logging onto the database – Contract Interpretation.

Subcontracts

  • Ownership of Subcontract master information.
  • Operation and administration/control of Subcontract process from start to finish.
  • Creation – In conjunction with Commercial team, of Subcontract documents.
  • Operation and management of subcontract payment system, dealing with insurances and other checks.
  • Document control of Subcontracts.
  • Interaction with Commercial team to facilitate a fast and effective Subcontract procurement process.

CVR data

  • Collation and inputting of monthly CVR data into spreadsheet/database.
  • Preparation of CVR reports for regular meetings.

General

  • Some PA / Administration type duties.
  • Other general commercial duties.

SKILLS & EXPERIENCE

  • Need to work using initiative and once familiar with the systems, help develop further. Emphasis on development and creation of better systems.
  • Be able to communicate well with other commercial and non-commercial team members.
  • A basic legal understanding of contracts would be useful.
  • Excellent proofreading skills and attention to detail would be ideal.
  • IT literate – in Word and Excel.
  • Above all, a diligent, and highly organised approach to all matters would be ideal.